Department:

Planning and Development Services

Start Here. Grow Here. Stay Here.

In this role you'll provide administrative support for the Building Official’s office in a fast-paced work environment providing high level customer service, clerical, secretarial, processing, and financial related duties. This position has a high level of customer interaction and will build and foster positive working relationships and maintain an excellent customer service standard when interfacing with both internal and external customers.

• Primary administrative assistant for the Building Official in handling daily workloads, issues/complaints, plan, arrange and maintains appointments in calendar(s), creates memos/letters, travel vouchers and other correspondence, etc.

• Coordinate assignments for the Building Official and ensure that deadlines are met.

• Research & prepare draft responses for administrative or commission assignments (coordinate work assignments & projects for division), ordinances, resolutions and proclamations which includes cover memos, staff reports, research, charts, Power Points, etc. for eGenda process.

• Research and prepare draft ordinances/resolutions for management and coordinate with necessary departments for review.

• Handle eGenda/eCar entry as necessary and coordinate with appropriate staff to complete packets for Building Official’s office.

• Maintain records & vital information for the Building Official’s office.

• Act as point of contact among customers, staff, and other department staff for the Building Official’s office.

• Assist with customer issues on behalf of the Building Official by coordinating with appropriate supervisors/liaisons/analysts while keeping the Building Official apprised with up-to-date information.

• Delegate customer inquiries to appropriate supervisor/manager and follows up with building official, as necessary.

• Assist with mail distribution for Planning & Development Services (PDS) department staff at office location.

• Liaison to the Development Services Advisory Committee (DSAC) and Building Code Board of Adjustments and Appeals (BCBAA) including recording secretary for both advisory boards.

• Handle advisory board appointments & advisory board annual reports in eGenda process.

• Coordinates schedule for presentations to DSAC and BCBAA.

• Track & report on Census information for the Building Division.

• Run reports for Building Official for strategic and business planning purposes.

• Work with Business Professional/Analyst staff to ensure accuracy of reports.

• Conduct initial review of new state application licensure paperwork submitted for Building Official review and signature.

• Make necessary copies to distribute and enter information for certified mail of applications for Department of Business and Professional Regulation (DBPR).

• Assist the Deputy Building Official or other management, when requested.

• Provide backup assistance to administrative support for Flood Damage Prevention Program within Planning & Development Services, Building Division.

  E-Work/Hybrid Work: Currently this position is eligible to e-work up to 2 days per week! After you complete your first six months, contingent on work requirements and other factors, you’ll be eligible for this fantastic benefit.

Work Hours: Monday - Friday, 7:30 a.m. – 4:30 p.m.

About You

To thrive in this position, you must have-

• High School Diploma or GED

• 2-5 years of administrative and computer experience

• NOTE: One year of college may substitute for one year of experience

• Must be Florida Notary or have the ability to obtain within three (3) months from date of hire

• V alid Florida driver’s license

About Everything Else

Starting Pay Range: $21.63 - $22.50

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Starting January 2024, choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!

• For more information about employee benefits, please click this link or visit SCGov.net (https://www.scgov.net/government/human-resources/employee-health-and-benefits) for additional information.

• Utilize our award-winning wellness program including free gyms and classes at multiple Sarasota County Government locations.

• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.

Do you like leaving things better than you found them? We serve the greater good! Our team is here to make Sarasota the premier community to live, work and play!

Sarasota has 37 miles of award-winning beaches, over 80 parks and 100 golf courses, and is known as the cultural capital of Florida with museums of art, theaters, an aquarium, botanical gardens and the annual international film festival. Unsurpassed beauty, rich cultural offering, diverse educational opportunities, wide-ranging recreational possibilities make Sarasota a great place to live and work!

We believe in work-life balance with a generous leave plan.

“US News & World Report: Sarasota is No. 1 in Florida and No. 18 in the country for best place to live.”

We need YOU to help create wonderful experiences for residents and vacationing guests enjoying Sarasota! Apply today!