Job ID358684 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A2 Employee ClassCivil Service About the Job Summary of Duties/Responsibilities: The Internal Medicine Residency Program is the largest Graduate Medical Education (GME) training program in the Medical School with 92 residents. The Program Coordinator works on a team with the Associate Education Manager and another Internal Medicine Residency coordinator which partners with the Program Director, Associate Program Directors and faculty to manage the Internal Medicine residency education program. This position manages a subset of residency program responsibilities, many with a forward-facing focus, and also provides backup and cross coverage for other team members. The successful candidate will be skilled in building partnerships, effectively communicating with people from diverse backgrounds, and managing complex projects. They will build out tools such as workflows, guides, checklists, calendars and leverage technical solutions (smartsheets, qualtrics, etc.) to ensure that they are organized and prepared to provide support for their areas of responsibility. This position is a hybrid position, with the expectation of being in the office 2-3 days per week, and for periodic additional events and meetings. Trainee Progression and Program Administration (40%): Provide programmatic management of the Internal Medicine residency program with execution of accreditation, program compliance, and annual cycle of events including large-scale trainee recruitment, orientation, and onboarding. Ensure compliance with all applicable ACGME, GME, and University policies and processes. Serve as a trainee point of contact and liaison. Manage trainee onboarding, affairs, and human resource processes and communications such as HR and visa-related issues, in compliance with applicable policies. Manage the financial reimbursement process for trainee educational expenses. Back-up for training verification and proof of employment letters, vacation/time away, leaves of absence, clinic cancellations, and moonlighting. Partners with program and education leadership in implementing new initiatives. Assessment and Evaluation (30%): Manage evaluation system of trainees, faculty and rotations used by the Resident Assessment Committee (RAC/PDAP) and the Program Evaluation Committee (PEC). Amend evaluations to reflect changes in the ACGME requirements. Develop and execute on approach to submit milestone reports to the ACGME. Manage the monthly RAC review process, including execution of comprehensive review process and reporting utilizing various data repositories including RMS and other internal data systems. Recruitment (30%): Manage all aspects of the annual 4-month recruitment season while serving as primary contact for 300+ invited applicants and faculty. Assist program director and associate program directors in developing program admissions parameters, and in reviewing and selecting the initial list of strongest candidates, and in analyzing faculty assessments to develop ranking of candidates. Upon completion, conduct recruitment cycle analysis to continually increase competitiveness of the program and identify areas for improvement. Manage program use of the Electronic Residency Application System (ERAS) and Thalamus, the systems used to manage applicants participating in the National Resident Matching Program (NRMP), while ensuring compliance with all policies and procedures. Develop and/or updates recruitment marketing documents, departmental website, multimedia promotion. Coordinate and actively participate in recruitment days and serve as part of the selection committee. Qualifications Required Qualifications: Must be documented on all application materials BA/BS with at least two years of experience or a combination of related education and work experience to equal six years Demonstrated ability to organize and present complex information Demonstrated experience handling a wide range of administrative related tasks with a commitment to professionalism Ability to, manage multiple projects simultaneously and meet deadlines with accuracy and efficiency Outstanding communication (oral and written), interpersonal, organizational skills with keen attention to detail all with an ability to work with diverse audiences Proficient with Microsoft Office, Google Suite, and web conferencing software (e.g., Zoom, Microsoft Teams, Google Meet), with the drive to learn new systems as needed Demonstrated near and long-term project planning and management skills with attention to detail and follow-through Candidates must be able to work both autonomously and collaboratively Preferred Qualifications: Work experience in residency, medical, or medical education settings Working knowledge of New Innovations (RMS), Accreditation Council for Graduate Medical Education (ACGME), and American Board of Medical Specialties Professional program and/or project management experience Strong Excel and/or data analytic skills Demonstrated ability to be resourceful (i.e., identify errors and take initiatives to solve problems as they arise) Demonstrated ability to work across varying levels of an organization (i.e., leadership, colleagues, and trainees) Training in and knowledge of University of Minnesota systems, policies, and procedures including EFS, PeopleSoft, Canvas, etc. Ability to work occasional non-standard work hours to coordinate programmatic activities Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647). Diversity The University... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.