Job Information
City of Detroit Executive Administrative Assistant II - Project Clean Slate in Detroit, Michigan
Executive Administrative Assistant II - Project Clean Slate
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Executive Administrative Assistant II - Project Clean Slate
Salary
$59,102.00 - $79,323.00 Annually
Location
MI, MI
Job Type
Appointed (Other)
Job Number
20234013376PCSMM
Department
Non Departmental
Opening Date
05/04/2024
Closing Date
5/31/2024 11:59 PM Eastern
Bargaining Unit
9000-Non Union Salary Regular Service General
Description
Benefits
Questions
Description
PROJECT CLEAN SLATE
EXECUTIVE ADMINISTRATIVE ASSISTANT
We are in search of a professional with experience in executive administrative assistant / office manager duties , particularly in a legal setting . This is an exciting time in the City of Detroit as we work to rebuild one of the most beautiful cities in the country.
An initiative of the City of Detroit, Project Clean Slate helps residents seek expungement of their criminal records to gain access to employment, housing, and educational opportunities.
If you want to be a part of this amazing opportunity, we welcome you to apply. Your contribution will be significant!
Location: Butzel Family Recreation Center
Days: Monday - Friday
Examples of Duties
This role is responsible for supporting Project Clean Slate ’s Executive Director.
General support of Executive Director
Tracking program metrics
Assist ing with public - facing initiatives
Drafting grant proposals
Preparing agendas for weekly team meetings
Managing weekly team meetings
Processing court check requests and invoices
Supply procurement
Volunteer coordination
Reviews correspondence and determines the appropriate method for routing.
Answers and responds to r outine correspondence.
Drafts replies to non-routine correspondence, subject to the review and approval by Executive Director .
Serves as liaison between Executive Director and departmental staff, other City departments , and external agencies.
Schedules appointments and maintains appointment calendar for Executive Director.
Records and transcribes important or confidential material .
Attends meetings with Executive Director and makes notes/records of the meetings.
Assists staff by providing information about procedures, practices , and policies in division ,
Develops and revises the format of forms to facilitate workflow .
Supervises sm all group of clerical employees , evaluates work performance, and administers discipline.
Instructs and trains employees on new procedures and/or operations.
Minimum Qualifications
Qualifications / Certifications:
High school Diploma or GED; preferably some college courses in secretarial science or business administration.
10+ years of experience as executive administrative assistant / office manager in the legal field that demonstrates the ability to handle important office duties.
Equivalency
- Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.
Supplemental Information
Evaluation Plan
Interview: 100%\
Technical Skills:
Advanced knowledge of Smartsheet.
Familiarity with court pro cedures
Notary (preferred)
Knowledge & Attributes:
Customer Advocacy - understanding customer needs is key to process improvement.
Communication - effective verbal and written communication skills at all levels of the organization; essential for the many roles you may fill .
Passion - must be self-motivated, have initiative, and have a positive personality.
Change Leadership - demonstrated performance as a change agent in the past; ability to deal well with changes and setbacks.
Program Specialties - specific experience in law - related fields is required.
Physical Demands
- The employee is frequently required to stand, walk and reach with hands and arms.
Work Environment
Work is performed in a professional office environment.
The employee routinely uses standard office equipment such as laptop computers, smartphones, photocopiers and filing cabinets.
The above statements reflect the general nature and level of work performed by employees assigned to this class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Essential duties may vary from position to position.
EMPLOYMENT BENEFITS
The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:
HEALTH
Medical - Eligible for hospital, surgical, and prescription drug benefits.
Dental
Vision
INSURANCE
Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.
Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.
PAID TIME OFF
Sick Leave
Vacation
Holidays
OTHER LEAVE BENEFITS
The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,
RETIREMENT BENEFITS
City Employees Retirement System
As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:
• Completion of thirty (30) years of service;
At age sixty (60) if you have at least ten (10) years of service, or
At age sixty-five (65) with eight (8) years of service.
• In the event of disability, other eligibility rules apply);
- An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;
• Employees are vested after ten (10) years of service, regardless of age.
ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.
Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.
01
Do you possess a High School Diploma or GED?
Yes
No
02
Do you possess some college courses in secretarial science or business administration?
Yes
No
03
Do you have 10+ years of experience as executive administrative assistant / office manager in the legal field that demonstrates the ability to handle important office duties? If so, explain in detail your work experience.
04
Did you attached your current updated Cover Letter, Resume and References?
Yes
No
Required Question
Agency
City of Detroit
Address
Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226
Website
http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job
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