Description:

BID/JOB ANNOUNCEMENT

PARALEGALL II

Chicago Department of Procurement Services (DPS)

Legal Bureau

Number of Positions: 1

These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) – (BARGAINING UNIT #01, 03, 04, 05) . Only employees currently in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS:

Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en

AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”.

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’).

3. Select your correct bargaining unit.

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under supervision, functions at the senior level, providing paraprofessional legal and administrative support to attorneys, and performs related duties as required.

ESSENTIAL DUTIES

· Serves as the department’s Freedom of Information Act Officer.

· Gathers all documents and records relating to any FOIA requests received and drafts final correspondence to the requestor including follow-up as needed.

· Reviews contract documents and templates.

· Support attorneys in the drafting, review, negotiation, and finalization of a variety of solicitations, contracts and contract related materials, and correspondence.

· Prepare and assist in the development and implementation of template agreements and department policies and procedures from initial drafting to finalization.

· Assists attorneys in all phases of pre-trial, trial, and post-trial functions, including those ranging from a routine to a complex nature.

· Collects and organizes information and legal documents to respond to subpoenas, requests for information, and other requests and to assist in preparing for motions, trials, and depositions.

· Reviews and examines legal digests to conduct legal research for attorneys' use in legal proceedings.

· Researches and analyzes statutes, judicial decisions, and legal codes for attorneys' use in legal proceedings.

· Prepares and summarizes legal documents.

· Abstracts depositions, briefings, and complex transcripts to summarize statements of deponents.

· Prepares and maintains documents for motions, pleadings, claims, and disputes.

· Indexes and files documents for contract management and record keeping purposes.

· Monitors and tracks attorneys’ workloads to ensure effective project management.

· Prepares exhibits and documents for use in legal proceedings.

· Delivers legal or proprietary documents to offices, personnel, and courtrooms, as required.

· Coordinates and oversees routine legal functions of subordinate staff, as required.

· Trains and orientates paralegal staff in office methods and procedures, as required.

· Responds to inquiries, distributes notices, and prepares outgoing documents for mailing.

· Notarizes documents, as required.

Additional duties may be required for this position.

NOTE: RESUMES, CERTIFICATES, AND DRIVER’S LICENSE MUST BE SUBMITTED AT TIME OF APPLICATION WHERE APPLICABLE .

Location: 121 N. LaSalle, 8 th Floor

Chicago, IL 60602

Days: Monday-Friday

Hours: 8:30 a.m. to 4:30 p.m.

Salary: $64,668/Annually

Application Period: 4-18-24 to 5-2-24

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Ø Graduation from an accredited college or university with a Bachelor's degree, and a paralegal certificate from a paralegal training program accredited by the American Bar Association, or an equivalent combination of education, training and experience.

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties . (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

NOTE: You must provide your transcripts or diploma at time of processing.

NOTE: You must provide your valid U.S. driver's license at time of processing

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed bidders possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement . The interviewed external candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to external candidates possessing the following :

· Previous experience processing Freedom of Information Act (FOIA) requests.

· Previous experience reviewing and interpreting contracts.

· Legal research expertise using electronic resources (i.e., Lexis-Nexis and Westlaw).

· Proficient in Microsoft Office, including Word, Excel, and Outlook.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

Department of Human Resources

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm C.S.T. on 5-2-24 .